Finance/Business Operations Assistant

FINANCE/BUSINESS OPERATIONS ASSISTANT

Contract Period: Full-time, year-round position, 40 hours/week, non-exempt

Supervisors: Finance Administrator

Qualifications: Bachelor’s degree preferred; Associate’s degree required and 3-4 years of business office/finance experience or equivalent combination of education and experience. Must be highly organized and detail-oriented; have the ability to multitask; possess excellent interpersonal skills; discreetly handle confidential information; proficient in financial software, applications, and Google and Microsoft Office Suites.

Summary:

The Finance/Business Operations Assistant provides administrative and clerical support for the Finance Office.

Essential Duties:

• Administers annual scholarship program.
• Oversees facilities usage for events to include scheduling, contract administration, invoicing and coordinating with other service departments.
• Provides administrative support for the property and casualty insurance program to include claims reporting and follow-up and the annual insurance renewal application process.
• Assists in the annual budget preparation providing administrative support to the Finance Office and department budget managers.
• Provides administrative support for facility operations to include budget management, energy management and capital forecasting.
• Works independently on projects while handling a wide variety of tasks and confidential matters with discretion.
• Researches, prioritizes, and follows-up on issues and concerns addressed to the Finance Office in collaboration with the Finance Administrator.
• Provides support and back-up for Accounts Payable to include vendor maintenance, expense report reimbursement, purchasing and purchase card program.
• Maintains records and filing systems, manage calendars, and answer incoming calls for Finance Office.
• Performs other duties as assigned by the Finance Administrator.

Please note this job description is not designed to cover or contain a comprehensive list of all activities duties or responsibilities that are required of the employee for this job. These may change at any time with or without notice