Parent Relations and Annual Giving Coordinator

Position Description: 

Position: Parent Relations and Annual Giving Coordinator

Department: Advancement Office

Reports to: Director of Leadership and Annual Giving

Updated: March 27, 2019

Job Summary: Responsible for supporting all Annual Fund efforts the Parent Relations and Annual Giving Coordinator collaborates with the Director of Leadership and Annual Giving to set strategy, analyze and review prospective donors, determine the most effective solicitation process, manage and oversee programs and events for these constituents. The Parent Relations and Annual Giving Coordinator will plan, coordinate, and execute comprehensive parent programs for New Hampton School. Management of the Parents Leadership Council will be an integral component to this role working to recruit key parent volunteers to move New Hampton School parent programming forward. The results of his/her effort will be exhibited through greater parent involvement, greater event attendance, increased annual giving, and stronger involvement of parents in institutional leadership and volunteer roles.

Job Status: This position is a year-round, full-time, exempt agreement with benefits in accordance with the Employee Handbook. This position requires occasional travel and weekend hours as determined by the Director of Advancement.

Specific Duties:

Annual Fund Planning/Management:

  • In collaboration with the Director of Leadership and Annual Giving, coordinate and implement an annual fundraising plan for each assigned constituency that includes organizing an appeal timeline, identifying agent assignments, determining goals (dollars and participation) and targeting solicitation amounts.
  • Work with the Young Alumni Relations Coordinator to create a cohesive plan for young alumni giving and student philanthropy programs to include Senior Gift, Giving Tuesday, and other philanthropy related events.
  • Support the work of the Young Alumni Relations Coordinator in managing the S.O.A.R (Students Organization for Alumni Relations) program.
  • Plan, manage and implement parent gatherings throughout the year (as determined in consultation with the Director of Leadership and Annual Giving) including but not limited to: Parent cultivation, recognition and stewardship events, Golf Tournament, Family Weekend, Parents Leadership Council, and on- and off-campus receptions.
  • Manage $25,000 Annual Fund budget.

Parent Relations:

  • Plan and execute volunteer opportunities and other engagement events which encourage parent involvement.
  • Provide programmatic direction of the Parents Leadership Council with a focus on creating two annual meetings of this group.
  • Collaborate with the Admission Office Staff to identify Parent Ambassadors and potential Board of Trustee candidates.
  • Working with the Admission Office, organize Parent Ambassador outreach to prospective families.
  • Serve on the Parent Campaign Advisory Council Committee. Volunteer Management: • Recruit, train, manage, inform and recognize all Parents Leadership Council and Parent Fund volunteers appropriately.
  • Manage individually, or through the use of staff or volunteers, the Parent Annual Fund volunteers, including cultivation, solicitation and stewardship, ensuring consistent contact during the year.
  • Maintain database records to reflect volunteer needs and programs.


  • Prepare, design and write all content for the Gift Report in the Hamptonia.
  • In collaboration with Communications, create two annual e-newsletters to showcase donor impact.
  • Coordinate all Giving Society recognition including Belfry Society acknowledgement. Communications and Publications
  • In conjunction with Director of Leadership and Annual Giving and the Director of Communications, assist in the creation of communications for all Annual Fund programs.
  • Assist with all online communications and web updates to accurately and meaningfully keep the New Hampton community up to date with all pertinent Annual Fund information.
  • Manage the creative use of social media platforms for fundraising efforts.

Required Qualifications, Skills and Knowledge:

  • Relevant experience with advancement work at the independent school, college, or university level
  • Demonstrated ability to work with prospective donors
  • Ability to adapt to new software and tools related to communication
  • Experience managing and working with adult and student volunteers
  • Outstanding ability to manage multiple projects and meet deadlines
  • Commitment to teamwork and ability to collaborate with colleagues to align advancement strategies
  • Excellent written and verbal communication skills
  • Warmth and sense of humor
  • Standard computer skills, including email, database management, Microsoft Office Suite, including PowerPoint. Raiser’s Edge database experience preferred.
  • Successfully complete a driving record check and criminal background check

Physical Work Environment:

  • Must have the ability to meet the physical demands of sitting or standing for prolonged periods of time at a desk or computer workstation, and using repetitive arm, hand and finger movements as required for computer input
  • Must have the ability to manage multiple projects at one time and to set priorities as needed
  • Must be able to lift up to 40 pounds and other general physical labor

How to Apply: Applicants should send a resume and cover letter to Human Resource Manager Wendi Cantwell at

School Type: 
Grade Level: 
New Hampton School


New Hampton
New Hampshire
Submit Applications to: 

Applicants should send a resume and cover letter to Human Resource Manager Wendi Cantwell at